ERC  ·  GIO Industries LLC
Click or press any key to unlock
GIO Industries LLC · Northeast Laboratory ERC
Enter access PIN to continue
CONFIDENTIAL · INTERNAL USE ONLY
CONFIDENTIAL — INTERNAL USE ONLY
GIO Industries LLC · Northeast Laboratory · LJMG Holdings
Production Board
What's moving right now, station to station
GIO Industries · Northeast Laboratory
GIO Industries LLC · Northeast Laboratory ERC · Joshua + Richard (100% Executive Access)
Actual CPU from Batch History
Active Alerts
Recent Batches
Scale Projection
Wholesale $/unit:
Net Terms & Cash Flow
GIO Industries LLC · Northeast Laboratory ERC · All production data confidential · Do not share without GIO Command Center authorization
PRODUCTION DAY
Planning & schedule — select a plan to see active work orders
🏭 Production Planning — now inside Production Command Center
✅Production planning, work orders, batch scheduling, readiness scores, and forecasts are all inside the Production Command Center.
📋 Production Records — Log and track production runs
✅Record each batch being run today. Add flavors, bucket counts, and Metrc tags. ERC calculates materials automatically.
⚠️First: Enter the date, then add each planned batch with flavor and size.
🚫Do not confuse this with the Production Command Center - this is planning only. Actual batches are created from Work Orders.
Production Run Record
Flavor Batches
Flavor
Buckets
Batch #
Metrc Tag
Summary
Metrc Tags
ERC Records to Create
🍇 FLAVORING
The base syrup is made in simple (unflavored) form. After the mother batch completes, flavor each SKU here — before testing & filling.
🧪 EMULSION RECIPE CALCULATOR
Enter your oil potency and batch size — get every ingredient amount instantly. No plan needed. This always works.
🧪 EMULSION RECORDS
Emulsion is inventory waiting to become Mother Batch.
Emulsion Work Orders — Active Plans
Loading work orders...
All Emulsion Records
Batch ID
Date
Formula
Operator
Gal
THC%
pH
Status
Actions
Loading records…
🧫 STATE TESTING & QC
No COA · No Filling · No Exceptions.
Batches Awaiting Testing Release
Loading...
🧴 Filling Log — What this screen is for
✅Use this screen during and after each bottling run. Select the batch, log bottle weights every 15 minutes, and record the final yield count.
1️⃣Select batch → enter fill weights → save fill log when run is complete.
🚫Do not close this screen mid-run. Save the log only when bottling is fully complete.
🟢 Filling Queue · batches released from QC — tap to fill (includes the flavor-added check)
📋 Detailed QA Log (optional) — weight checks, brix, filler temp, capping/label verification, sign-off
The Filling Queue above is the required path to close out a run. Use this only if you also need to log per-bottle weight checks, brix, filler temp, or a separate sign-off record.
Select Batch
Previous Records
📁 File Upload - Attach documents and SOPs
✅Upload and log SOPs, COAs, and supporting documents. Each file is linked to its record for audit trails.
⚠️First: Select the document type, then choose the file to upload.
🚫Do not upload sensitive personal data - this is for operational documents only.
Select Batch
Slowtech Documents
Upload or paste Slowtech SOP documents, Slowtech batch logs, and COA records. Files are stored permanently with your records. Paste text content or upload a file — or both.
📎
Click to upload document or drag and drop here
PDF, JPG, PNG, TXT, DOC accepted · Max 5MB · Stored permanently
Stored locally in your browser — no internet required
Saved Slowtech Documents
All Batch Logs
📐 Bill of Materials - See what goes into each batch
✅Select a batch size and flavor to see the complete bill of materials: every ingredient, quantity, and cost.
⚠️First: Pick a batch size from the dropdown to generate the BOM.
🚫BOM is calculated automatically - do not hand-edit quantities here.
Select Batch
Select Batch
Profit First Allocation — GIO Industries
📊 Profit First — What this screen is for
✅This screen allocates revenue across 9 bank accounts. Use it when payment clears — not when invoiced.
1️⃣Enter the Revenue Amount — this is the cash you actually received.
2️⃣Set Payment Status to Cash received — only then will allocation calculate.
🚫Never allocate on pending payments. The Pending block is there for a reason — follow it.
⚠Both Joshua and Richard must agree before changing any Profit First rates.
Allocate on cash receipt only · Joshua + Richard equal owners · Both must agree to rate changes · Tax reserve never below 15%
Joshua draw (50%)
—
of 11% Owners Pay
Richard draw (50%)
—
of 11% Owners Pay
Combined Owners Pay
—
11% of revenue
Bank Account Summary
GIO Industries LLC · Profit First · Joshua + Richard equal owners · Allocate on cash receipt only
📉 Estimated Take Home - Projected owner earnings
✅Calculates projected owner take-home based on planned production and Profit First allocations. These are ESTIMATES, not confirmed cash.
⚠️First: Estimates pull automatically from your production records. Adjust Profit First rates in the Profit First screen.
🚫Do not treat estimated numbers as available cash - only paid orders count as actual.
ESTIMATED — NOT ACTUAL
Based on planned production. Never mix with actual numbers.
Estimate Inputs
Estimated Profit First Allocation
Estimated Owner Take-Home
Joshua — Estimated draw
—
50% of estimated owners pay
Richard — Estimated draw
—
50% of estimated owners pay
⚠ These are ESTIMATES only. Actual take-home depends on cash received and Profit First allocation on cleared payments. See Actual Take Home tab for confirmed numbers.
📈 Actual Take Home - Confirmed owner earnings
✅Shows confirmed owner take-home from PAID orders only. This is real, distributable cash after Profit First allocations.
⚠️First: Numbers update automatically when you mark orders as Paid in Accounts Receivable.
🚫Do not distribute more than the actual confirmed amount shown here.
ACTUAL — CONFIRMED CASH ONLY
Based only on confirmed payments received. Never mixed with estimates.
Actual Owner Take-Home
Joshua — Confirmed draws YTD
—
from Profit First allocations on confirmed payments
Richard — Confirmed draws YTD
—
from Profit First allocations on confirmed payments
Estimated vs Actual Variance
Paid Batch Records
Pending Payments
ACTUAL: Only confirmed cash received. If payment status is not Paid in Cost Ledger, it does not appear here.
📦 Inventory — Manual entry and finished goods
⚠Manual inventory entry overwrites current stock. Only use this for initial setup. Normal stock changes come from Receiving (adds) and Batch Production (deducts) automatically.
📥To add stock from a delivery:
Ingredient Inventory — Manual Override
⚠ Manual override only. Stock updates automatically via Receiving and Batch Production.
Status & Alerts
⚗️ Raw Materials — Master Record
📋This is a read-only master record. Inventory balances are system-calculated: Beginning Balance + Receiving − Consumption − Adjustments. You cannot type a quantity directly here.
🚫To add stock: use Receive Inventory. To correct a count: use Log Adjustment. Never override the balance directly.
Inventory Master Record
🚚 Supply Sources — order raw materials
Consumption History
🍓 Flavor Manager — Add, edit, or delete SKUs
✅This is where you manage all flavor SKUs. Add new flavors, edit existing ones, or delete ones you no longer produce.
1️⃣To add a new flavor: fill in the fields below and click Save New Flavor.
2️⃣To edit: click Edit next to any flavor in the table.
⚠Deleting a flavor does not delete batch records that used it — those are permanent.
🚫LD Extract flavors cannot be produced until Illinois approves them. Mark them correctly.
Add New Flavor SKU
Flavor Components (what goes in — oz per 10-gallon base)
All Flavor SKUs (live count: 0)
Update Flavor Stock (oz on hand)
Flavor Schedule (oz per batch level)
Label Inventory
Add Label Entry
🏪 Store Intelligence
🏭 Production Forecast — Demand vs Finished Goods
Demand forecast based on weekly order velocity. Shows recommended production to meet 30-day projected demand.
LeafTrade handles all B2B sales. ERC tracks revenue confirmations, store performance, and payment status only.
Store / Account Registry
Account Performance
Log Revenue Confirmation (from LeafTrade)
🎯 Promotions — Track promotional ROI
✅Log promotions here and link them to specific stores and batches. Promo sales are tracked separately from normal sales so they do not distort store performance metrics.
🚫Always separate promo sales from normal sales. Do not mark regular orders as promo.
Promotion Record
Promotion History
Match every batch record to a payment · Flag discrepancies · Month-end reconciliation report
📤 Material Reorder Requests · from Production / Inventory
When inventory runs low, Production sends a reorder here. Accounting places the order and marks it received — which tops the stock back up automatically.
Revenue Reconciliation
COGS vs Raw Materials Reconciliation
Month-End Report
⚠ Royalty obligations touching GFA Enterprises or 88 Inventions must be reviewed by GIO Command Center before any ERC entry.
Royalty Agreement
Royalty Ledger
Reserve Summary
💵 Commissions - Track sales commission payouts
✅Track commissions owed to sales reps based on confirmed sales. Records rate, basis, and payment status.
⚠️First: Add a commission entry tied to the rep and the orders it covers.
🚫Only pay commissions on confirmed paid orders, not pipeline.
Commission Structure
Log Commission
Commission owed
$0.00
Commission Ledger
Reserve Summary
⚖ Legal dashboard is advisory only. All outputs direct to counsel. No legal advice is provided by the ERC.
Active Licenses
Open Obligations
Risk Score Summary
🔍 Auto-Extracted Contract Obligations
Scanned from document terms & notes. Advisory only — verify with counsel.
📊 Risk Assessment Matrix
Obligation count by type and risk level.
📁 Document Registry - Master legal document store
✅The master store for all contracts, licenses, trademarks, NDAs, and agreements. Enter terms and notes so the Legal Dashboard can extract obligations.
⚠️First: Add each document with its category, parties, expiration date, risk level, and key terms.
🚫Do not leave the terms/notes field blank - obligation extraction depends on it.
Add Document
Document Registry
📅 Compliance Calendar - Deadlines and obligations
✅Tracks every compliance deadline, license renewal, and regulatory obligation with due dates and status.
⚠️First: Add each compliance item with its due date, responsible party, and category.
🚫Do not let items go overdue - the risk engine and Executive Dashboard flag these immediately.
Add Compliance Obligation
Compliance Calendar
Role Hierarchy — Northeast Laboratory
Roles control what each person sees and can do. Owners are hardcoded — they cannot be assigned through this screen. All other roles are assigned here.
OWNERS — JOSHUA & RICHARD
50/50 ownership authority. Full system access.
Create and remove roles · Change role permissions · Assign users · Approve accounting access · View take-home · View royalties · Access Legal Vault · Approve major system changes · Override any locked record · See all financial data
Owner role is assigned automatically at login for Joshua and Richard. It cannot be assigned to other users.
ADMINISTRATOR
System manager. Not ownership authority.
Manages users and settings · Full production access · Full accounting access · Cannot change Profit First rates · Cannot approve ownership-level decisions
MANAGERS
Run departments. Cannot approve take-home or royalties.
Production Manager · Food Scientist · Sales Manager · Compliance Manager · Each sees their department + production data
EMPLOYEES
Execute assigned tasks. No financial or planning access.
Operator: production execution only · Bookkeeper: accounting only (no ownership data) · Auditor: read-only across the system
User Management
🧪 Production Planner Self-Test
Tests the production planning math against a standard run spec. Demo only — does not affect real records.
🧪 Sample Batch Test
Verifies all core ERC systems are working. Demo data only — does not affect real records unless you check the box.
🔧 Build Smoke Test · verify recent builds are live
Read-only check that this build's features are wired and functioning in your browser — per-SKU UPC, cost spine, flavoring gate, equipment dropdown, recall exposure, reorder, Brand Report, Chief of Staff, and the sync-request panel. Confirms you're on the current build. Touches nothing.
System Configuration
Controls how production weights appear. Internal calculations always use grams.
Data Management
System Updates
ERC checks for new features every 90 days automatically. Updates are presented as a list — you can accept or defer. Your data and work are never affected by an update.
Checking...
—
API Integration Placeholders
These integrations are future-ready placeholders. API keys are never stored in plain localStorage.
LeafTrade B2B Sales
Placeholder — Future Integration
B2B sales, orders, deliveries, invoicing
QuickBooks Accounting
Placeholder — Future Integration
Journal entries, PF transfers, payroll
Illinois Metrc
Placeholder — Future Integration
Transfer records, inventory, compliance
🔒 Audit Log - Complete activity trail
✅An immutable record of every significant action: logins, batch saves, QC results, status changes, overrides, and integrations.
⚠️First: Nothing to enter - this log fills automatically as the system is used.
🚫Do not attempt to edit audit entries - they are the legal record of operations.
🔒 Audit log records are PERMANENT and IMMUTABLE. No user — including owners — can modify or delete audit log entries. All records retained minimum 3 years per Illinois requirements.
Audit Log
0 entries
All Production Records
Batch #
Date
Flavor
Size
Bottles
QC
Margin
Status
Action
📋 SOP REGISTRY
Slow Tech · Northeast Laboratory · GIO Industries
Select Product
👑 Executive Command Center - One screen, one truth
✅The complete business picture for owners: take-home, forecast runways, cash, inventory, compliance and legal risks, brand revenue, and flavor performance.
⚠️First: Everything updates automatically. Click any KPI to drill into the underlying screen.
🚫This is the owner overview - operational entries happen on the dedicated screens.
EXECUTIVE COMMAND CENTER
GIO Industries LLC · Northeast Laboratory
⚠ Estimated Take Home
$0.00
Joshua
—
Richard
—
✓ Actual Take Home
$0.00
Joshua
—
Richard
—
Variance
—
vs forecast
🔮 Executive Forecast Engine
💵 Cash & Receivables
📦 Inventory Value
🏷 Royalties & Taxes
🛡 Compliance Risks
⚖ Legal Risks
🔬 Pending QC & Approvals
📊 Brand Revenue — Active Brands Only
🏆 Top Performers
⚠ Watch List
📋 Recent Production
Active Alerts
Inventory Health
Compliance Status
Legal Risk
Production This Period
NORTHEAST LAB
🔬 Formulation Center
E-Base · Concentrates · Extraction · Product Development · Research · AI Knowledge Vault
🧬 E-BASE COMMAND CENTER
The crown jewel of Northeast Lab. All formula versions, particle data, zeta potential, stability studies, and E-Base white papers live here. Concentrates and extraction belong in their own centers.
E-Base Rule: Emulsion knowledge only. Concentrate, extraction, rosin, moonrock, and distillate workflows belong in their own centers.
🧪 Product Development Wizard
Select a product framework. ERC recommends formulation parameters based on your historical data, uploaded research, and built-in emulsification science.
🧬 ERC Foundational Mission
ERC is an Emulsion and Manufacturing Intelligence Platform. Business systems support formulation. Formulation does not support business systems.
🧬 Formula Performance Intelligence
Scorecard across all formula versions — target vs actual, QC pass rate, yield, margin, and improvement recommendations. Computed from real batch data.
🔬 Food Scientist Notes — What this screen is for
✅Log R&D observations, ingredient research, bioavailability findings, and formula improvement notes. All notes are permanent and searchable.
Add Research Note
Research Notes
📋 Account Registry — What this screen is for
✅Full dispensary account records. License numbers, buyer contacts, net terms, and account notes. LeafTrade handles orders — this is your internal account database.
Add / Edit Account
📎
Attach account agreement / store license · PDF, JPG, PNG · Max 5MB each · Multiple files OK
Account Registry
🔗 LeafTrade — Sales Reconciliation Engine
✅LeafTrade handles B2B ordering. This screen is the bridge: import orders from LeafTrade, confirm them to deduct finished goods, and mark paid to trigger Profit First allocation.
1️⃣Import a LeafTrade order (manual entry or future CSV import) → Confirm to deduct finished goods → Mark Paid when cash hits the bank → Profit First allocates automatically.
🚫Only confirmed orders deduct inventory. Only paid orders trigger Profit First. Never mark paid until cash is confirmed in the bank.
🏪  
Order Flow: Imported→ Confirmed ✓ Deducts FG→ Packed→ Delivered→ Invoiced → QB→ Paid ✓ Triggers Profit First
Import / Enter LeafTrade Order
📎
Attach purchase order / distributor report · PDF, JPG, PNG · Max 5MB each · Multiple files OK
Orders
📬 Accounts Receivable — Track incoming payments for all orders
✅Track all outstanding and received payments across every batch. Profit First only allocates on confirmed paid status.
🚫Never mark Paid until cash is in the bank. Never allocate Profit First on pending payments.
All Batch Payment Records
📦 Reserved — Future Module
ℹ️This module is reserved for future development. It is not part of the current active ERC workflow. No data entered here affects production records.
Sales History — Confirmed Revenue by Batch
Revenue by Store
Revenue by SKU
✅ Label Compliance Checker — Illinois requirements
✅Check every label against Illinois cannabis manufacturing requirements before printing. All required elements must be present.
🚫Do not bottle without a compliant label. Missing required elements are a regulatory violation.
Label Compliance Check
Required Illinois Elements — check all that are present on your label:
Compliance Check History
💾 Backup / Restore — Protect your data
✅Export a full backup of all ERC data as a JSON file. Import it to restore. Do this regularly — especially before browser updates or clearing cache.
🚫The ERC stores data in your browser. Clearing browser cache without a backup means permanent data loss. Export weekly minimum.
Export Backup
Batch Records
0
Employees
0
Emulsion Logs
0
Fill Logs
0
SOP Logs
0
Documents
0
SNAPSHOTS — ONE-CLICK RESTORE
RESTORE FROM BACKUP FILE
Select a JSON file exported from ERC
Last export: never
Import / Restore
⚠ Importing a backup merges data. Existing records are not deleted — duplicates may appear. Verify after import.
Export Individual Data Sets
GIO Industries LLC · Northeast Laboratory · Export weekly · Store backup files securely · Do not share
🏢 Brand Registry — Top-level brand management
✅The Brand Registry is the master record for all brands. Each brand contains product lines. Each product line contains flavors. Each flavor contains SKUs. Only Active brands appear throughout ERC operations.
⚠Planning brands are hidden from operations until activated. This keeps dashboards clean and calculations accurate.
Add / Edit Brand
Brand Registry
📦 Reserved — Future Module
ℹ️This module is reserved for future development. It is not part of the current active ERC workflow. No data entered here affects production records.
⚡ Brand Activation Center — Control what's live in operations
✅Only Active brands appear throughout ERC — in batch entry, cost calculations, dashboards, and reports. Activate brands when ready to produce. Archive when discontinued.
🚫Never delete a brand with batch history. Archive it. All historical data is preserved.
📥 Demand Push — from Sales · stores Sales wants you to build demand for
When Sales sees a store overdue on reorder, they flag it here so Brand can build consumer pull for that store's top product. This is the Sales → Brand channel from the org chart.
Currently Active — Appear in All ERC Operations
Planning — Not Yet Active
Inactive / Archived
Quick Actions
HIGHGRADE
Base Production System · Active GIO Industries LLC
Highgrade manages Introvert Cane Syrup base purchases from the manufacturer, base inventory, base cost, and branded packaging. GIO Industries buys Introvert base — it is not produced in-house. Every Slow Tech batch deducts from Highgrade base inventory automatically.
Manufacturing Flow
⚗️
RAW MATERIALS
Syrup · E-Base · Oil
→
🧬
NE LAB E-BASE
Formula · Technology
→
🌿
HIGHGRADE BASE
Production · Inventory
→
🍓
SLOW TECH
Batch Production
→
📦
FINISHED GOODS
Bottled · Ready
→
💰
SALES
LeafTrade · Revenue
RAW MATERIALS
Syrup · E-Base · Oil
→
🌿
HIGHGRADE BASE
Production · Inventory
→
🧬
NE LAB E-BASE
Emulsification · IP
→
🍓
SLOW TECH
Batch Production
→
📦
FINISHED GOODS
Bottled · Ready
→
💰
SALES
LeafTrade · Revenue
Receive Highgrade Base (Introvert Purchase)
Log each delivery of Introvert Cane Syrup base purchased from your manufacturer. This is the foundation of every Slow Tech batch. Track lot number, cost, and gallons received for full FIFO traceability.
📎
Attach COA / delivery invoice / spec sheet · PDF, JPG, PNG · Max 5MB each · Multiple files OK
Highgrade Base Inventory
💰 Highgrade Cost Contribution
Highgrade Branded Packaging
Branded packaging components associated with Highgrade — deducted when Slow Tech batches are bottled.
NORTHEAST LABORATORY
Internal Division · GIO Industries Not a Brand
Northeast Laboratory is an internal operating function of GIO Industries — not a consumer brand. It manages the ERC system, E-Base technology, formula management, product development, and manufacturing intelligence.
E-Base Technology Registry — Formula Versions
The E-Base system is intellectual property and manufacturing technology — not an ingredient. Track each formula version with effective dates, revisions, and related batches.
One active version at a time. Saving a new version automatically marks the previous one as superseded. You only need to save once to clear the formula blocker.
📎
Attach formula document / IP record · PDF, JPG, PNG · Max 5MB each · Multiple files OK
Formula Version History
Stability Records
Stability Record History
R&D Records — Manufacturing Intelligence
R&D Record Archive
🍓 Slow Tech — Brand Revenue Dashboard
✅Revenue, margin, and batch performance for all Slow Tech production. Numbers reflect paid batches only.
SLOW TECH
Product Line · Active Under Highgrade
🍓 Flavor Performance
🏷 SKU Performance
🧪 Product Development Pipeline
🎯 Promo Performance
🏪 Store Performance — Slow Tech by Dispensary
🏆 Brand Report · internal scorecard
Brand Performance Overview
Revenue by Brand
Revenue by Product Line
🌿 Highgrade — Base Production System
✅Highgrade manages Introvert Cane Syrup base receipts, base inventory (FIFO), cost per gallon, and branded packaging. Every Slow Tech batch deducts from Highgrade base stock.
🧬Highgrade is not a consumer sales brand. It is the manufacturing foundation. Slow Tech finished product is built on top of it.
⚠Receive Introvert Base here — not in Raw Materials Receiving. One entry updates both HG base inventory and raw syrup stock automatically.
Add Product Line
A UPC is a silent money marker — it ties production → sale → scan-data → recall. The full scannable UPC lives per SKU; this is the line's prefix.
Product Lines
📦 Reserved — Future Module
ℹ️This module is reserved for future development. It is not part of the current active ERC workflow. No data entered here affects production records.
🎯 Brand Promotions — Track promotions by brand and product line
✅Promotions belong to brands and product lines. Track active, historical, revenue, margin, and post-promo reorders separately from regular sales.
Add Promotion
Active Promotions
Historical Promotions
💰 Brand Profitability — Revenue and margin by brand, line, flavor, SKU, store
✅Full P&L view organized by brand hierarchy. Drill from Highgrade → Slow Tech → Cotton Candy → 100mg. All numbers from confirmed paid batches only.
⚠Estimated numbers are clearly tagged. Actual profitability is based on paid batch records only.
💰 True Product Profitability
Revenue − COGS − Distribution − Royalties − Promo = Net contribution
📊 SKU Lifecycle Score
Brand Profitability Report
🏷 Royalties, Commission & Co-Man
By Product Line
By Flavor
By Store
🏷 SKU / Flavor Database — Master SKU reference
✅All 11 active SKUs with IL approval status, batch history, and performance data. Add or edit SKUs here or in the Flavor Inventory tab.
Active SKUs — 0 total
SKU Performance
🧪 Product Development — New SKU proposals
✅Propose a new flavor, potency, or format. The system estimates CPU and margin before any production happens.
New Product Proposal
Product Proposals
📋 Product Spec Library — Master product specifications
✅Store the complete specification for each SKU — target potency, formula, packaging, label version, shelf life, and compliance status.
Add / Update Product Spec
Product Spec Library
📥 Raw Material Receiving — What this screen is for
✅Log every ingredient delivery here when it arrives. Each receive entry adds to inventory and creates a permanent receiving record with lot number, COA, and supplier.
1️⃣Fill in all fields → upload COA/SDS if available → click Receive Inventory. Stock updates immediately.
🚫Never receive inventory without a lot number. No lot = no traceability = compliance failure.
Receive Inventory
—
📄 Upload Invoice, Receipt, or Order Confirmation
📥
Drop your invoice, receipt, or order confirmation here
PDF, JPG, PNG — ERC reads it and fills everything automatically · Max 5MB
Receiving History
📒 Inventory Transaction Ledger — Complete movement history
✅Every inventory movement — receive, consume, adjust, spill, return — creates a permanent record here. This is how you know why inventory changed.
🔒This ledger is append-only. Records cannot be deleted. This is your regulatory audit trail.
⚖ Inventory Adjustments — Correct mistakes and record losses
✅Use this screen for spills, count corrections, damaged goods, and returns. Every adjustment creates a permanent record with the reason.
⚠This is for corrections — not for receiving new stock. Use Raw Material Receiving for new deliveries.
Log Inventory Adjustment
—
—
Adjustment History
🏭 Vendor Library — Supplier documents and compliance files
✅Store W9s, insurance certificates, contracts, pricing sheets, and COAs organized by vendor. Every supplier you buy from should have a record here.
Add Vendor / Upload Document
📎
Upload vendor document or drag and drop
PDF, JPG, PNG · Max 5MB · Stored permanently
Vendor Library
🚚 Product Distribution — Track every shipment
✅Log every outbound shipment here. Each record ties a batch to a store, ship date, and quantity. This is the source of truth for what product is in market.
🔗Distribution records are automatically created when a LeafTrade order is confirmed. You can also log manual shipments here.
🚫Never ship product without a confirmed LeafTrade order. Untracked shipments break recall readiness.
Log Manual Shipment
📎
Attach delivery confirmation / Metrc manifest · PDF, JPG, PNG · Max 5MB each · Multiple files OK
Distribution Log
🔍 Batch Traceability — Complete chain of custody
✅Search any batch, flavor, SKU, or production date to get a complete picture: what was made, where it went, what's still in market, and any complaints or damage reports tied to it.
⚡In a recall situation, this is the first screen you open. Search the batch number and every store that received it appears immediately.
Trace a Batch
to
🛡 Recall Readiness Scores — Last 10 batches
🔗 Traceability Chain Validation
Each batch is scored across 10 chain links. Click any row to expand. Broken links show a direct Fix button to the correct screen.
📋 Complaint Management — Early warning system
✅Log every complaint from stores or consumers here, tied to the exact batch. Multiple complaints on the same batch trigger a recall recommendation automatically.
🚫Any complaint rated Major or Recall Candidate must be escalated to Joshua or Richard immediately. Do not wait.
📦Physical damage with the complaint?
Log Complaint
📎
Attach photos or documents · PDF, JPG, PNG · Multiple files OK
Complaint Log
📦 Damaged Product — Track every damage incident
✅Log damaged, returned, or destroyed product here. Each record ties to a batch for traceability. Recurring damage patterns flag production or packaging issues.
Log Damaged Product
📸
Attach photos of damaged product · Multiple files OK
Damage Log
⛔ Recall Center — Execute a recall within minutes
✅Search any batch number to instantly see every store that received affected product, with contact info, quantities, and full complaint history.
🚫Issuing a recall is a permanent regulatory action. Confirm with Joshua and Richard before issuing.
⛔ RECALL CENTER — EXECUTIVE ACCESS REQUIRED
This screen is for recall investigations and active recall management. In a recall situation, search the batch number below to instantly see every store that received affected product, contact information, quantities in market, and complaint history. Do not issue a recall without notifying Joshua and Richard first.
Recall Search — Find Affected Product Immediately
Active Recalls
Recall History
🧪 Ingredient Registry — Manage all formula and production ingredients
✅System ingredients (MCT, Lecithin, Saponin, etc.) are built-in and cannot be deleted — they're part of the E-Base formula. Add custom ingredients here and they'll appear in Receiving, Adjustments, and the Inventory Ledger.
1️⃣Fill in the ingredient details below → click Save Ingredient → it immediately appears in all receiving and inventory dropdowns.
⚠Introvert Cane Syrup is tracked as "syr" (system ingredient). When you receive Highgrade Base on the Highgrade screen, the syrup raw stock updates automatically — no double-entry needed.
Add / Edit Ingredient
All Ingredients
System ingredients are read-only · Custom ingredients can be edited
🔌 Integrations Dashboard — Connection status & sync tracking
✅Shows the live connection status, last sync time, and pending items for QuickBooks, LeafTrade, and Metrc. ERC is the master record — these track the handoff state to each external system.
⚠️Status is manually tracked. Click "Mark Synced" after you complete each handoff so the dashboard reflects reality.
🚫Do not skip a sync — unsynced records cause reconciliation gaps at month-end.
🔑 API Key & Sync Request · register a system for NEIL to adapt to
📋 Pending Sync Queue
🕓 Sync History
SYSTEM INTEGRATION
Reference — Read Only
The ERC is the operational command center — not a duplicate of LeafTrade, QuickBooks, or Metrc. This screen defines what each system owns and what one-time entries are needed at each handoff.
ERC — Northeast Laboratory
✓ Production records
✓ Inventory tracking
✓ Batch traceability
✓ QC & COA records
✓ Finished goods
✓ Distribution log
✓ Complaint management
✓ Recall center
✓ Cost calculation
✓ Profit First allocation
✓ Owner reporting
✓ Compliance calendar
LeafTrade — B2B Sales
✓ Store ordering
✓ Product catalog
✓ Buyer communication
✓ Marketplace visibility
✓ Order confirmations
✓ Promo codes
— Revenue tracking → ERC
— Inventory impact → ERC
— Payment status → ERC
QuickBooks — Accounting
✓ Invoices & billing
✓ Bank reconciliation
✓ Financial statements
✓ Tax records
✓ Vendor payments
✓ Payroll
— Revenue confirmation → ERC
— Cost data source → ERC
— PF allocation source → ERC
Metrc — Compliance
✓ Cannabis package tracking
✓ Transfer manifests
✓ Batch traceability (reg.)
✓ Inventory reconciliation
✓ Regulatory reporting
— Lot numbers → from ERC
— Batch data → from ERC
— COA reference → from ERC
Handoff Process — What to enter once and where
Event
ERC records
External action
One-time operator step
Ingredient received
Receiving log + lot# + stock update + ledger
Metrc: log raw material lot
1. Receive in ERC → 2. Copy lot# to Metrc inventory
Highgrade Base received
HG Base log + syr stock auto-update + ledger
QB: record vendor invoice
1. Receive in ERC → 2. Enter PO# in ERC HG form → 3. QB handles invoice
Batch produced
Batch record + ingredient deductions + formula version
Metrc: create production batch
1. Save batch in ERC → 2. Enter ERC batch# as Metrc batch reference
QC passed
QC record + COA + auto FG addition
Metrc: update package status to available
1. Pass QC in ERC → 2. Update Metrc package status
LeafTrade order placed
Import LT order in ERC LeafTrade screen
LT: order already created by store
1. Store places order in LT → 2. Operator imports in ERC (30 sec)
Order confirmed + shipped
ERC: confirm → deducts FG, auto-logs distribution
Metrc: create transfer manifest
1. Confirm in ERC → 2. Create transfer in Metrc → 3. Enter transfer# in ERC order
Invoice created
ERC: QB invoice# field on LT order
QB: create invoice
1. Create invoice in QB → 2. Enter invoice# in ERC LT order (1 field)
Payment received
ERC: mark order Paid → triggers PF allocation
QB: record payment received
1. Confirm payment in QB → 2. Click Mark Paid in ERC (1 click)
Complaint logged
ERC Complaints + linked to batch + auto-recall at 3
LT: optional note on order
Log complaint in ERC only — this is the master record
Recall issued
ERC Recall Center + full store trace + documentation
IDFPR + Metrc: formal regulatory recall filing
1. Issue recall in ERC (auto-traces affected stores) → 2. File with IDFPR/Metrc using ERC data
Profit First allocation
ERC: calculates from paid orders, stores allocations
QB: reflects account movements
1. Click Load Paid Orders in ERC → 2. Calculate PF → 3. Move funds per ERC allocation → 4. Record in QB
Data Ownership — Where each number lives as source of truth
Data Point
Source of Truth
Note
Batch formula, ingredients, gallons
ERC
Primary record — Metrc gets a reference copy
Inventory stock levels
ERC
Auto-deducts on production, receives from receiving log
Lot numbers (raw material)
ERC
ERC is master — copy to Metrc once on receipt
COA / lab results
ERC
Stored as files on batch record and QC record
Order details (units, price, terms)
LeafTrade
LT is the sales platform — ERC imports for ops tracking
Invoice numbers
QuickBooks
QB creates invoices — ERC stores reference number only
Payment confirmation
QuickBooks
QB is financial truth — ERC mirrors payment status for PF
Cannabis package IDs
Metrc
Metrc is regulatory truth — ERC stores reference number
Transfer manifests
Metrc
Metrc manages compliance transfers — ERC stores reference #
Complaints / damage reports
ERC
ERC is master — not duplicated elsewhere
Recall records
ERC
ERC generates, IDFPR/Metrc receive formal filing
Profit First allocations
ERC
ERC calculates and tracks — QB records bank movements
Owner distributions (Actual Take Home)
ERC
ERC tracks for partner reconciliation
🔐 QuickBooks Online Integration
🔒All credentials are encrypted at rest. QBO API keys are masked by default. Only Joshua, Richard, and Administrator may view or edit credentials.
⚠️Never share these credentials. Every access is logged.
Connection Status
Status
Not Configured
Last Sync
—
Sync Errors
—
Set / Change Accounting Password
The Accounting Password is required every session before accessing financial data. It is stored separately from your PIN login and never exposed in logs or exports.
🔬 FORENSIC AUDIT CENTER
ERC vs Physical vs METRC · Inventory · Potency · Yield · Cost · Formula Performance
NORTHEAST LABORATORY
WHAT DO YOU NEED TO DO?
Select an action. ERC guides you through it.
PRODUCTION QUEUE
Today's Mission
MANAGEMENT · NORTHEAST LABORATORY
📅 Production Planning
Decide what to produce, why, and in what order. Operators see only approved batches.
NORTHEAST LABORATORY — PRODUCT INTELLIGENCE
Product Bridge
Select a brand and SKU to trace the complete chain from formula to profit.
NORTHEAST LAB PLATFORM
Enterprise Scale Roadmap
Phase 3/4 architecture. None of these are built yet. This page exists so the vision is documented inside ERC and cannot be lost. Current priority: stabilize the foundation, run clean test batches, protect E-Base Command Center.
⚠ RULE: Do not alter current production, QC, inventory, batch, RBAC, or operator mission logic to implement anything on this page.
PHASE 3 · MARKET INTELLIGENCE
1. External POS Translation
Messy dispensary names → your clean internal SKU/BOM. Maps external product names from LeafTrade, Dutchie, Jane POS into Northeast Lab SKU codes automatically.
STATUS: NOT BUILT · Placeholder only
PHASE 3 · MARKET INTELLIGENCE
2. Competitor Pricing Intelligence
Headset/Snowflake-style market data → pricing alerts. Monitor competitor SKU pricing, velocity, and shelf position in Illinois dispensaries. Alert when Northeast Lab is underpriced or outsold.
STATUS: NOT BUILT · Placeholder only
PHASE 3 · EXECUTIVE INTELLIGENCE
3. Multi-State Executive Dashboard
Wholesale velocity, retail performance, margin by market, and brand share across multiple states. Rolls up into Joshua/Richard owner view with Profit First allocation per market.
STATUS: NOT BUILT · Placeholder only
PHASE 3 · SECURITY
4. Enterprise RBAC Matrix
Full department-level isolation. Sales sees sales only. Production sees production only. Store-level access for dispensary partners. External auditor read-only. Licensed partner manufacturing with isolated data view.
STATUS: NOT BUILT · Current RBAC is Phase 2 (9 roles)
PHASE 4 · BRAND OPERATIONS
5. Creative Asset Pipeline
Approved label files, artwork, and packaging specs tied to SKUs before production can start. Label compliance check runs against Illinois requirements. Creative approvals gated by Legal before print.
STATUS: NOT BUILT · Placeholder only
PHASE 4 · CONSUMER
6. Consumer QR / Loyalty Engine
Bottle QR code → age gate → consumer profile → compliant marketing opt-in. Each bottle scannable to COA, batch record, and brand story. Loyalty points linked to Metrc batch ID for traceability.
STATUS: NOT BUILT · Placeholder only
PHASE 4 · COMPLIANCE
7. Multi-State Compliance Gateway
Each state's compliance rules (Illinois, future states) compiled into a single gateway. Batch records, COAs, and Metrc UIDs automatically formatted per destination state. Licensed partner manufacturing with state-isolated compliance reporting.
STATUS: NOT BUILT · Current system: Illinois Metrc only
CURRENT FOUNDATION — PHASE 1/2 COMPLETE
✓ Mission Briefing
✓ Production Queue
✓ Work Orders
✓ Batch Engine
✓ QC Engine
✓ Finished Goods
✓ Inventory Ledger
✓ E-Base Command
✓ Formulation Center
✓ Concentrate Center
✓ Extraction Center
✓ AI Knowledge Vault
✓ Brand House (3)
✓ Product Bridge
✓ Accounting
✓ Sales / LeafTrade
✓ Compliance
✓ Traceability
✓ RBAC (9 roles)
✓ Per-user PIN auth
✓ Operator lockdown
✓ DOM security
✓ Profit First
✓ Snapshot/restore
📦 FINISHED GOODS
Batches that have passed QC and are ready to sell. COGS, margin and revenue are calculated automatically from batch cost data.
🛢 OIL INVENTORY LEDGER
Oil Intake records inventory. Oil Allocation consumes inventory. Oil is the foundation of every batch.
⬆ Import oil lots
Oil on Hand
METRC Tag
Lot
Type
THC%
Received
Reserved
Committed
Available
THC (mg)
Actions
No oil records yet. Click + Receive Oil to log your first lot.
📅 PRODUCTION CALENDAR
Plan the work. Execute the work. Release the work.
—
Filter
Status colors
Draft
Approved
In Progress
Complete
Blocked
Production Plans
Loading…
⚗️ MOTHER BATCH WORK ORDERS
Shop-floor execution. Run what the plan scheduled.
Loading work orders…
🛢 OIL AVAILABILITY
Do we have enough oil to run today's plan?
Loading…
📦 PRODUCT REGISTRY
Slow Tech · Northeast Laboratory · Source of truth for all active SKUs
Loading…
🩺 SYSTEM HEALTH
Production readiness · Live status · No AI widgets
Loading…
⚠ INVESTIGATIONS & CAPA
Production failures · Root cause analysis · Disposition · Rerun authorization · CAPA
Loading…
🔒 QUALITY HARD GATES
GMP system readiness · Hard gate controls · Production eligibility
📋 LICENSED PRODUCTS — EXHIBIT B
GIO Industries LLC · CCC License & Supply Agreement · Memorialized at signing